Honorary Application Process
Thank you for your interest in becoming an Honorary with Department of Obstetrics, Gynaecology and Newborn Health, University of Melbourne.
Applications are assessed regularly each year and appointments are made in recognition of significant, sustained contributions in the areas of:
- Learning and teaching
- Research and research training
- Leadership and service.
Please refer to the types of Honorary Appointment on this webpage.
Documents required for your application
You will need to provide:
| Honorary Title (with Equivalent Level) | Type of application | Documentation required | Reviewed, endorsed & approved by |
|---|---|---|---|
| University Guest/Visitor | New appointment /renewal |
| 1. Head of Department |
Clinical Honorary Title
Academic Honorary Title
| New appointment/ promotion/ renewal |
| 1. Head of Department |
Clinical Honorary Title
Academic Honorary Title
| Renewal |
| 1. Department Academic Appointments & Promotions Committee 2. Head of Department 3. Head of School |
Clinical Honorary Title
| New appointment/ promotion |
| 1. Department Academic Appointments & Promotions Committee 2. Head of Department3. Head of School |
Clinical Honorary Title
Academic Honorary Title
| Renewal |
| 1. Department Academic Appointments & Promotions Committee 2. Head of Department 3. Head of School |
Clinical Honorary Title
Academic Honorary Title
| New appointment/ promotion* |
| 1. Department Academic Appointments & Promotions Committee 2. Head of Department 3. Head of School 4. Faculty’s Appointments and Promotions Committee 5. University Appointments and Promotions Committee |
| Salaried Staff to Honorary conversion | New appointment | Follow the 'renewal' instructions above at the required level | |
| Honorary Professor Emeritus | New appointment |
| 1. Head of Department 2. Head of School 3. Faculty’s Appointments and Promotions Committee 4. University Appointments and Promotions Committee |
^Internal referee means a current honorary or salaried academic member within the University of Melbourne Department of OGN. The referee must be at the same academic level or higher than the position applied for, and would ideally be the applicant’s honorary coordinator/ mentor in a research, clinical or leadership domain. $External referee means a referee from outside the University of Melbourne and outside the applicant’s usual place of paid employment. The external referee would be expected to have a Level D or E academic appointment at an Australian approved research institute or international equivalent.* If the appointee is a full professor of a Group of Eight, Universitas 21, Asia Pacific Rim Universities, China 9 group institutions, or a full Professor with existing esteemed academic recognition as specified in MPF1299, then Referee Reports are not required. | |||
Submit your Application
Required documents checklist:
- CV - An up-to-date CV and list of relevant publications authored by the proposed nominee.
- Dept OGN Honorary Application Form - completed by the applicant
- Letter of nomination - Recommendation letter indicating that the proposed nominee satisfies the criteria for the relevant honorary category as per the guidelines on criteria, expected voluntary contributions and achievements for each level of appointment
- External Letter of recommendation (Lv D promotion and new appointment only)
Lv E additional documents :
- Citation - A citation consists of a half page summary highlighting qualifications, awards, memberships and a brief summary of the individual's career. (Lv E only)
- FAPC Report Cover Page - completed by HoD (Lv E promotion and new appointment only)
- Referee nominations - Names and contact details of 3 external referees (Lv E promotion and new appointment only)
Submit your application by sending the documents listed above via email to the HUGs administrator (see below)
Mercy Hospital for Women & Northern Health - Sarah Marcola s.marcola@unimelb.edu.au
Royal Women's Hospital & Western Health - Elise Newman elise.newman@unimelb.edu.au
| Date Application is Due for Dept AAPC Review | Dept AAPC Meeting Date |
|---|---|
| 27 February 2026 | 13 March 2026 |
| 8 May 2026 | 22 May 2026 |
| 14 August 2026 | 28 August 2026 |
| 16 October 2026 | 30 October 2026 |
Assessment of Applications
Please view the honorary applications process map for our Department here.
For Clinical and Academic Honorary Appointment application Level B - C:
- These are forwarded to the Department Coordinators for assessment and approval on an as needed basis.
- Please allow 6-8 weeks turnaround time, depending on schedule.
For Clinical and Academic Honorary Appointment application Level D - E:
- These are assessed by the Department Academic Appointments & Promotions Committee (AAPC).
- If endorsed by AAPC these are forwarded to the Head of Department for assessment and recommendation.
- Then these are forwarded to the Head of the Melbourne Medical School for assessment and subsequent recommendation to the Dean of the Faculty of Medicine, Dentistry and Health Sciences for assessment.
- For Level E once endorsed by the Dean, the application will be recommended to the University’s Senior Academic and Promotions Committee for final assessment and approval.
- You will generally hear the decision within 6-8 weeks, please allow a total of 3 months turnaround time.
Continuation of the Honorary Appointment
Ongoing appointments will be based on you continuing to fulfil the criteria for which you were appointed, by maintaining an ongoing and meaningful contribution to the University of Melbourne.
Levels A-D appointments are for fixed terms and subject to periodic review.
Level E appointments are usually for a period of five years, and a case must be made for renewal at the end of each period.
Contact Information - HUGs administrators
Please contact the HUGs administrator for your relevant site if you require any further information or to submit your application:
Mercy Hospital for Women & Northern Health - Sarah Marcola s.marcola@unimelb.edu.au
Royal Women's Hospital & Western Health - Elise Newman elise.newman@unimelb.edu.au