Honorary Application Process

Thank you for your interest in becoming an Honorary with Department of Obstetrics, Gynaecology and Newborn Health, University of Melbourne.

Applications are assessed regularly each year and appointments are made in recognition of significant, sustained contributions in the areas of:

• Learning and teaching
• Research and research training
• Leadership and service.

Please refer to the types of Honorary Appointment on this webpage.

Documents required for your application

You will need to provide:

Honorary Title (with Equivalent Level)	Documentation required	Reviewed, endorsed & approved by
Clinical Honorary Title Honorary Clinical Associate Fellow (Lv A) Honorary Clinical Fellow (Lv B) Honorary Clinical Senior Fellow (Lv C) Academic Honorary Title Honorary Fellow  (Lv B) Honorary Senior Fellow (Lv C) New appointment/ promotion/ renewal	Up to date CV Completed Honorary Dept OGN Application Form 1 Internal^ letter of recommendation from the applicant’s manager addressed to HoD	1. Head of Department
Clinical Honorary Title Honorary Clinical Associate Professor (Lv D) Academic Honorary Title Honorary Principal Fellow (Lv D) Renewal	Up to date CV Completed Honorary Dept OGN Application Form 1 Internal^ letter of support from the applicant’s manager. Internal manager can use the letter of recommendation template but final letter addressed to HoS will need to be signed off from the HoD.	1. Department Academic Appointments & Promotions Committee 2. Head of Department 3. Head of School
Clinical Honorary Title Honorary Clinical Associate Professor (Lv D) Academic Honorary Title Honorary Principal Fellow (Lv D) New appointment/ promotion	Up to date CV Completed Honorary Dept OGN Application Form 1 Internal^ letter of support from the applicant’s manager. Internal manager can use the letter of recommendation template but final letter addressed to HoS will need to be signed off from the HoD. 1 External$ letter of recommendation from a senior colleague addressed to HoD	1. Department Academic Appointments & Promotions Committee 2. Head of Department 3. Head of School
Clinical Honorary Title Honorary Clinical Professor (Lv E) Academic Honorary Title Honorary Professorial Fellow (Lv E) Renewal	Up to date CV Citation (1 page) Completed Honorary Dept OGN Application Form 1 Internal^ letter of support from the applicant’s manager. Internal manager can use the letter of recommendation template but final letter addressed to HoS will need to be signed off from the HoD.	1. Department Academic Appointments & Promotions Committee 2. Head of Department 3. Head of School
Clinical Honorary Title Honorary Clinical Professor (Lv E) Academic Honorary Title Honorary Professorial Fellow (Lv E) New appointment/ promotion*	Up to date CV Citation (1 page) Completed Honorary Dept OGN Application Form 1 page citation of the individual, including qualifications, awards, memberships and a brief summary of the individual's career 1 Internal^ letter of support from the applicant’s manager. Internal manager can use the letter of recommendation template but final letter addressed to HoS will need to be signed off from the HoD. Names and contact details of 3 external referees (ideally 2 international and one national) The Faculty Appointments and Promotions Committee (FAPC) Report Cover Page prepared by recommender.	1. Department Academic Appointments & Promotions Committee 2. Head of Department 3. Head of School 4. Faculty’s Appointments and Promotions Committee 5. University Appointments and Promotions Committee
	^Internal referee means a current honorary or salaried academic member within the University of Melbourne Department of OGN. The referee must be at the same academic level or higher than the position applied for, and would ideally be the applicant’s supervisor/ mentor in a research, clinical or leadership domain. $External referee means a referee from outside the University of Melbourne and outside the applicant’s usual place of paid employment. The external referee would be expected to have a Level D or E academic appointment at an Australian approved research institute or international equivalent. * If the appointee is a full professor of a Group of Eight, Universitas 21, Asia Pacific Rim Universities, China 9 group institutions, or a full Professor with existing esteemed academic recognition as specified in MPF1299, then Referee Reports are not required.

Submit your Application

Required documents checklist:

• CV
• Honorary Application Form
• Internal letter of recommendation
• External Letter of recommendation (Lv D promotion and new appointment only)
• Names and contact details of 3 external referees (Lv E promotion and new appointment only)

Submit your application by sending the documents listed above via email to your site contact (see below)

Mercy Hospital for Women & Northern Health  - Sarah Marcola s.marcola@unimelb.edu.au

Royal Women's Hospital & Western Health - Elise Newman elise.newman@unimelb.edu.au

Date Application is Due for Dept AAPC Review	Dept AAPC Meeting Date
27 February 2026	13 March 2026
8  May 2026	22 May 2026
14 August 2026	28 August 2026
16 October 2026	30 October 2026

Assessment of Applications

Please view the honorary applications process map for our Department here.

For Clinical and Academic Honorary Appointment application Level B - C:

• These are forwarded to the Department Coordinators for assessment and approval on an as needed basis.
• Please allow 6-8 weeks turnaround time, depending on schedule.

For Clinical and Academic Honorary Appointment application Level D - E:

• These are assessed by the Department Academic Appointments & Promotions Committee (AAPC).
• If endorsed by AAPC these are forwarded to the Head of Department for assessment and  recommendation.
• Then these are forwarded to the Head of the Melbourne Medical School for assessment and subsequent recommendation to the Dean of the Faculty of Medicine, Dentistry and Health Sciences for assessment.
• For Level E once endorsed by the Dean, the application will be recommended to the University’s Senior Academic and Promotions Committee for final assessment and approval.
• You will generally hear the decision within 6-8 weeks, please allow a total of 3 months turnaround time.

Continuation of the Honorary Appointment

Ongoing appointments will be based on you continuing to fulfil the criteria for which you were appointed, by maintaining an ongoing and meaningful contribution to the University of Melbourne.

Levels A-D appointments are for fixed terms and subject to periodic review.

Level E appointments are usually for a period of five years, and a case must be made for renewal at the end of each period.

Site Contact Information

Please contact Department Coordinators for your relevant site if you require any further information or to submit your application:

Mercy Hospital for Women & Northern Health  - Sarah Marcola s.marcola@unimelb.edu.au

Royal Women's Hospital & Western Health - Elise Newman elise.newman@unimelb.edu.au

Honorary Appointments Benefits and Obligations