Applications Process

Honorary appointments for the University of Melbourne are made on the basis of a current or anticipated strong link between the individual and a Department or School of a Faculty. The appointments are designed to recognise and promote such links. All appointments made within the Department of Paediatrics (RCH Academic Centre) must be initiated by the Head of Department, and are subject to approval by the Head of the Melbourne Medical School and/or the Dean, of the Faculty of Medicine, Dentistry and Health Sciences, and in some cases a central University appointments committee.

Expressions of Interest: Dates and Formats

Expressions of Interest (EOI) from potential applicants for new appointments or from existing honorary staff seeking appointment to a new academic level (promotion) will be considered three times each year.

EOI Dates

  • 1 March
  • 1 July
  • 1 November

EOI Format

  • Email to:
  • A brief covering email (1-2 paragraphs) summarising your contribution to the University.
  • A current CV. Academic CVs have a common format and it is strongly recommended that you present your CV in this way - a template is available here.

The Department of Paediatrics Promotions and Honorary Appointments Committee will review the EOI submissions and will make a recommendation on whether the candidate should be invited to submit a full application (you will normally be advised of the recommendation within 4-6 weeks of the EOI submission due date).

Invited Applications

If you are invited to submit a full application you will then need to provide:

  • your up-to-date CV (see suggested format) – only necessary if there are any changes to the one submitted with your EOI
  • your personal application letter
  • letter of recommendation (essential for all levels) from a senior University staff member (normally an Associate Professor or Professor).  This may be an Honorary staff member and does not have to be a member of the Department of Paediatrics (it is however preferred), as this helps add weight to your application - see sample documents

Additional requirement for Clinical applicants:

  • if you are applying for a Clinical appointment you will also need to include a statement from a senior colleague, who has a Clinical appointment at the level of Head of Hospital Department or professional equivalent, who can comment on your clinical standing (this may be within the same letter of recommendation as above, assuming the senior colleague is also a University staff member) – see sample documents.

Additional requirement for level E:

  • You must nominate three referees (one national and two international) who have special competence in your particular field and who have no personal connect with you. Using the referees proforma provide the name, full address, facsimile number, email address and briefly explain the reason for their selection.   The referees will only be contacted once the application has been assessed and endorsed by the Dean.

If you are invited to make an application for a Senior Honorary appointment (level D or E) you may also wish to make an appointment with the Head to discuss your prospective application (either new or promotion).

Personal Application Letter

Applications must include a covering letter describing your contribution to the University. Without being prescriptive as to how this letter is structured, applicants are asked to describe their contributions and achievements in a format that allows them to be clearly aligned to the criteria appropriate to the level at which they are seeking to be appointed, within the broad categories of:

  • Learning and Teaching Explanatory Note
  • Research (and Research Training)
  • Engagement (Knowledge Transfer)
  • Professional Practice and Leadership

The expected contributions and achievements for each level of appointment are described in the relevant guidelines

Applicants are expected to be able to describe a record of sustained contribution to the University and/or the potential to do so in the future (i.e. applicants should not solely rely on what they have achieved to date). Applicants may also wish to give consideration to the following:

  • The work achievements (the quality of content or input) and the outcomes of that work (productivity, or results or output)
  • How the work is evaluated or recognised by peers, or the broader community (recognition)
  • Capacity development either within the University, with students or the broader community. (Direct contribution to building a skill base, knowledge framework, consortium, group, team, program of effort, collaborative network (internal or external to the University). Effectively, demonstrate an enduring contribution and impact to the University, community and/or the profession).

Contributions to University Teaching

For the purpose of an application for honorary appointment, University teaching is defined to be contributions to formal program(s), undergraduate or postgraduate, leading to the award of a qualification by the University of Melbourne (e.g. Bachelor of Biomedical Sciences, Doctor of Medicine, Graduate Certificate in Adolescent Health and Welfare).

The form of teaching may be class room, clinical or bedside based, and/or delivered by distance, and may include (but is not limited to) lectures, seminars, tutorials, PBL delivered on behalf of the University of Melbourne. It may also include supervision of students undertaking clinical or laboratory based research, however it is normally recommended that this is documented under contributions to research (i.e. research training).

Participation in the delivery of professional development programs and hospital based training for junior medical staff, registrars and fellows should be documented under contributions to knowledge transfer/leadership in the discipline. Whilst these contributions also serve to demonstrate the applicant's abilities and achievements in teaching and student supervision they are not technically contributions to the University teaching program.

Assessment of Applications

Following the recommendation of the Head of Department applications for appointment at:

  • Levels A, B, C, D are forwarded to the Head of the Melbourne Medical School for assessment and approval.
  • Level E are forwarded to the Head of the Melbourne Medical School for assessment and subsequent recommendation to the Dean of the Faculty of Medicine, Dentistry and Health Sciences for assessment.  Once endorsed by the Dean, the application will be recommended to the University’s Senior Academic and Promotions Committee for final assessment and approval.

What happens next?

  • Your case will be prepared for submission to the Head of the Melbourne Medical School and/or Dean – you will be contacted if there are any queries.
  • You will be advised of the progress and outcome of your application (we would generally expect to hear the decision within six weeks of submission to the Head of School/Dean, making a total turnaround time from submitting your EOI to the Department to final acceptance of three months – more or less depending on external factors).
  • Applications for senior positions (Professorial Fellow or Clinical Professor) will advance from the Office of the Dean (if approved) to the University’s Senior Academic and Promotions Committee for consideration.  Whilst this Committee meets monthly, there is an extensive pre-submission review process and advice of outcome may take longer.
  • Once the offer has been prepared by HR, the paperwork will be forwarded, usually via email, for your acceptance, signature and return.

If you require any assistance please contact the RCH Academic Centre.

Contact Information

April Fay
Royal Children's Hospital Academic Centre
Incorporating Department of Paediatrics
The University of Melbourne
50 Flemington Road
Parkville, Victoria 3052

tel: +61 3 9345 7605
fax: +61 3 9345 6667
email: paeds-hon-admins@

Office Location: Level 2 West (access via White Lifts).